Appendix 1 – Clearance Check fields and objects
This appendix has been broken down by those Clearance checks utilised by both business areas, then by Postgraduate only and then Undergraduate only.
Please note that Clearance Check codes that begin with an ‘I’ are Internal Clearance Checks used for University administration and not seen by the applicant and those codes that begin with a ‘E’ are External Clearance checks that are issued to the applicant in request for documentation to support their admissions entry.
Please note that Clearance Check codes that begin with an ‘I’ are Internal Clearance Checks used for University administration and not seen by the applicant and those codes that begin with a ‘E’ are External Clearance checks that are issued to the applicant in request for documentation to support their admissions entry.
Clearance Checks used across admissions
Criminal Records Check (Post Offer) – EDCRC
Field |
Object |
Notes |
Criminal Records Check |
Value |
Date of document receipt |
Additional Information (displayed in applicant portal Intray messages/screens) |
Additional Information |
|
Dispatch Date |
Answer to Prompt 1 |
|
Successful/Unsuccessful |
Answer to Prompt 2 |
S=Successful |
Disclosure Scotland Enhanced Disclosure and OCR – EDDICR
Field |
Object |
Notes |
Disclosure and OCRC |
Value |
Date of document receipt |
Additional Information |
Additional Information |
|
Dispatch Date |
Answer to Prompt 1 |
|
Date Disc form received |
Answer to Prompt 2 |
|
Date sent to DS |
Answer to Prompt 3 |
|
DS Application No |
Answer to Prompt 4 |
|
DS Cert number |
Answer to Prompt 5 |
|
Date of DS Issue |
Answer to Prompt 6 |
|
DS Successful/Unsuccessful |
Answer to Prompt 7 |
I=Incomplete |
OCRC Successful/Unsuccessful |
Answer to Prompt 8 |
I=Incomplete |
Disclosure Scotland Enhanced Disclosure (Post Off) – EDDISC
Field |
Object |
Notes |
Disclosure Scotland |
Value |
Date of document receipt |
Additional Information |
Additional Information |
|
Dispatch Date |
Answer to Prompt 1 |
|
Date form received |
Answer to Prompt 2 |
|
Date sent to DS |
Answer to Prompt 3 |
|
DS application number |
Answer to Prompt 4 |
|
DS certificate number |
Answer to Prompt 5 |
|
Date of issue |
Answer to Prompt 6 |
|
Successful/Unsuccessful |
Answer to Prompt 7 |
I=Incomplete |
Pay fee deposit – EFEED
Field |
Object |
Notes |
Date paid |
Value |
|
Notes |
Additional Information |
|
Amount due |
Answer to Prompt 1 |
|
Amount paid |
Answer to Prompt 2 |
|
Payment reference |
Answer to Prompt 3 |
|
Payment method |
Answer to Prompt 4 |
Null=N/A |
Refund date |
Answer to Prompt 5 |
|
Match to fees? |
Answer to Prompt 6 |
Null=Yes |
Amount retained |
Answer to Prompt 7 |
|
PG Admissions Clearance Checks
Academic Transcript of your Degree – EZTRAP
Field |
Object |
Notes |
Date transcript received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Additional Application Information – EZMINP
Field |
Object |
Notes |
Date received |
Value |
|
Additional Information |
Additional Information |
|
Additional Programme Cost Approved – IPCOSP
Field |
Object |
Notes |
Date approved |
Value |
|
Additional information |
Additional Information |
|
Application ready for admissions decision – IAPCOP
Field |
Object |
Notes |
Date to decision process |
Value |
|
Additional information |
Additional Information |
|
Date and time passed |
Answer to Prompt 1 |
|
ATAS Details – IATAS
Field |
Object |
Notes |
Subject Code |
Value |
|
ATAS Summary |
Additional Information |
|
JACS Code |
Answer to Prompt 1 |
|
ATAS Required |
Answer to Prompt 2 |
|
Condition of offer - adhoc condition – ECADCP
Field |
Object |
Notes |
Date Reference Received |
Value |
|
Additional Information |
Additional Information |
|
|
|
|
Condition of offer - Honours Degree 2.2 – ECD22P
Field |
Object |
Notes |
Date Hons Deg Received |
Value |
|
Additional Information |
Additional Information |
|
Condition of offer - Honours Degree 1st class – ECDE1P
Field |
Object |
Notes |
Date Hons Deg Received |
Value |
|
Additional Information |
Additional Information |
|
Condition of offer - Honours Degree 2.1 – ECDEGP
Field |
Object |
Notes |
Date Hons Deg Received |
Value |
|
Additional Information |
Additional Information |
|
Condition of offer - English Language – ECENGP
Field |
Object |
Notes |
Date Lang Cert Received |
Value |
|
Additional Information |
Additional Information |
|
Condition of offer - Masters Degree – ECMASP
Field |
Object |
Notes |
Date Degree Received |
Value |
|
Additional Information |
Additional Information |
|
|
|
|
Condition of offer - GTC Cert of Eligibility – ECPRFP
Field |
Object |
Notes |
Date GTC Eligib Received |
Value |
|
Additional Information |
Additional Information |
|
Condition of offer - 2 Refs: record Reference 1 – ECR21P
Field |
Object |
Notes |
Date 1 of 2 Refs received |
Value |
|
Additional Information |
Additional Information |
|
Condition of offer - 2 Refs: record Reference 2
Field |
Object |
Notes |
Date 2 of 2 Refs received |
Value |
|
Additional Information |
Additional Information |
|
Condition of offer - 1 Satisfactory Reference – ECRF1P
Field |
Object |
Notes |
Date Reference Received |
Value |
|
Additional Information |
|
|
Condition of offer - 2 Satisfactory References – ECRF2P
Field |
Object |
Notes |
2 Satisfactory Refs |
Value |
|
Additional Information |
Additional Information |
|
Date Reference 1 received |
Answer to Prompt 1 |
|
Date Reference 2 received |
Answer to Prompt 2 |
|
Closing Date – IHCDP
Field |
Object |
Notes |
Closing Date |
Value |
|
Additional Information |
Additional Information |
|
Deadline to notify app |
Answer to Prompt 2 |
|
Decline reason – IDECLN
Field |
Object |
Notes |
Other reason |
Additional Information |
|
Reason for decline |
Answer to Prompt 1 |
|
Accepted elsewhere 1 |
Answer to Prompt 2 |
|
Accepted elsewhere 2 |
Answer to Prompt 3 |
|
Accepted elsewhere 3 |
Answer to Prompt 4 |
|
Decision Date – IHDDP
Field |
Object |
Notes |
Decision Date |
Value |
|
Additional Information |
Additional Information |
|
Deadline to notify app |
Answer to Prompt 1 |
|
Education Minimum PGDE 1 – EXEMP1
Field |
Object |
Notes |
Education Minimum PGDE 1 |
Value |
|
Education Minimum PGDE 1 |
Additional Information |
|
Minimum met? |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
Education Minimum PGDE 2 – EZEMP2
Field |
Object |
Notes |
Education Minimum PGDE 2 |
Value |
|
Education Minimum PGDE 2 |
Additional Information |
|
Minimum met? |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
Information required to support deferral request - EDEFP
Field |
Object |
Notes |
Date documentation received |
Value |
|
Additional information |
Additional Information |
|
|
|
|
Offer Response Deadline – IRESP
Field |
Object |
Notes |
Additional Information |
Additional Information |
|
Deadline for response |
Answer to Prompt 1 |
|
Response received |
Answer to Prompt 2 |
|
Date reminder sent |
Answer to Prompt 3 |
|
4 |
Answer to Prompt 4 |
|
5 |
Answer to Prompt 5 |
|
6 |
Answer to Prompt 6 |
|
7 |
Answer to Prompt 7 |
|
8 |
Answer to Prompt 8 |
|
9 |
Answer to Prompt 9 |
|
Offer Response Deadline – ERESP
Field |
Object |
Notes |
Additional Information |
Additional Information |
|
Deadline for response |
Answer to Prompt 1 |
|
Response Received |
Answer to Prompt 2 |
|
Original Documentation required – EORIGP
Field |
Object |
Notes |
Date documentation Received |
Value |
|
Additional information |
Additional Information |
|
|
|
|
Proposed Request for Change to Application – ICHRQP
Field |
Object |
Notes |
Proposed change |
Value |
|
Reason for change |
Additional Information |
|
Select type of change |
Answer to Prompt 1 |
|
Col/Sch/Lvl/AES (NO EDIT) |
Answer to Prompt 9 |
|
Supervisor Suitability – ISUPSP
Field |
Object |
Notes |
Date approved |
Value |
|
Additional Information |
Additional Information |
|
|
|
|
Supporting document - Degree Cert Translation – EZDCTP
Field |
Object |
Notes |
Date translation received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Degree Certificate – EZDECP
Field |
Object |
Notes |
Date certificate received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - English Lang Cert – EZELCP
Field |
Object |
Notes |
Date certificate received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - GTC Registration – EZGTCP
Field |
Object |
Notes |
Date documentation received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Prof Cert Translation – EZPCTP
Field |
Object |
Notes |
Date translation received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Prof Cert – EZPRCP
Field |
Object |
Notes |
Date certificate received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Research Proposal – EZREPP
Field |
Object |
Notes |
Date research prop rec'd |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Reference 1 – EZRF1P
Field |
Object |
Notes |
Date reference received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Reference 2 – EZRF2P
Field |
Object |
Notes |
Date reference received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Work sample – EZSAMP
Field |
Object |
Notes |
Date sample received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Supporting document - Transcript Translation – EZTRTP
Field |
Object |
Notes |
Date translation received |
Value |
|
Additional Information |
Additional Information |
|
TRAN complete? DON'T EDIT |
Answer to Prompt 9 |
|
Withdrawal reason – IWITHD
Field |
Object |
Notes |
Other reason |
Additional Information |
|
Reason for withdrawal |
Answer to Prompt 1 |
|
Accepted elsewhere 1 |
Answer to Prompt 2 |
|
Accepted elsewhere 2 |
Answer to Prompt 3 |
|
Accepted elsewhere 3 |
Answer to Prompt 4 |
|
Undergraduate Clearance Checks
Academic Reference – EREF
Field |
Object |
Notes |
Reference |
|
|
Reference |
|
|
Academic Transcript – EZEMP3
Field |
Object |
Notes |
EZEMP3 |
Value |
? |
EZEMP3 |
Additional Information |
? |
Date received |
Answer to Prompt 1 |
|
Education Minimum BEd 1 – EZEMBE
Field |
Object |
Notes |
Education Minimum Bed 1 |
Value |
? |
Education Minimum Bed 1 |
Additional Information |
? |
Minimum met? |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
Education Minimum PGDE 1 – EZEMP1
Field |
Object |
Notes |
Education Minimum PGDE 1 |
Value |
|
Education Minimum PGDE 1 |
Additional Information |
|
Minimum met? |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
Education Minimum PGDE 2 – EZEMP2
Field |
Object |
Notes |
Education Minimum PGDE 2 |
Value |
|
Education Minimum PGDE 2 |
Additional Information |
|
Minimum met? |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
GTTR interview notification, date to be confirmed – EGTTRH
Field |
Object |
Notes |
GTTR Interview date tbc |
Value |
? |
GTTR Interview date tbc |
Additional Information |
? |
|
|
|
Missing Personal Statement – EPSTA
Field |
Object |
Notes |
Missing Personal Statement |
Value |
|
Missing Personal Statement |
Additional Information |
|
Modern Languages (T900 or RL92) – EZMOD1
Field |
Object |
Notes |
Modern Languages |
Value |
|
Modern Languages |
Additional Information |
|
Language |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
Modern Languages (QR19, QR39 or N1T9) – EZMOD2
Field |
Object |
Notes |
Modern Languages |
Value |
|
Modern Languages |
Additional Information |
|
Language |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
Language Choice 1 |
Answer to Prompt 3 |
|
Language Choice 2 |
Answer to Prompt 4 |
|
|
|
|
Music message request completion of questionnaire – EZMUPI
Field |
Object |
Notes |
Questionnaire Content |
Value |
|
Questionnaire Content |
Additional Information |
|
Play the piano? |
Answer to Prompt 1 |
|
Graded Examination? |
Answer to Prompt 2 |
|
Grade |
Answer to Prompt 3 |
|
|
|
|
Music degree, Work examples, Overseas – EZMUWO
Field |
Object |
Notes |
Music degree, Work, Overseas |
Value |
|
Music degree, Work, Overseas |
Additional Information |
|
Date Harmony received |
Answer to Prompt 1 |
|
Date Composition received |
Answer to Prompt 2 |
|
Date Essay received |
Answer to Prompt 3 |
|
Portfolio Submission (W150 only) – EPORT
Field |
Object |
Notes |
Portfolio Submission |
Value |
|
Portfolio Submission |
Additional Information |
|
Principal Subject choice AHSS – EZPSSUB
Field |
Object |
Notes |
Principal Subject |
Value |
|
Principal Subject |
Additional Information |
|
Principal Subject |
Answer to Prompt 1 |
|
Date received |
Answer to Prompt 2 |
|
Provide previous qualifications – EZQALE
Field |
Object |
Notes |
English Language |
Value |
|
English Language |
Additional Information |
|
Date received |
Answer to Prompt 1 |
|
Provide previous qualifications with translation – EZQALT
Field |
Object |
Notes |
With Translation |
Value |
|
With Translation |
Additional Information |
|
Date received |
Answer to Prompt 1 |
|
SSSC Application (Post Offer) – EDSSSC
Field |
Object |
Notes |
SSSC Application |
Value |
|
SSSC Application |
Additional Information |
|
Date Returned |
Answer to Prompt 1 |
|
Date Stage 2 form sent |
Answer to Prompt 2 |
|
Supports Scoring and Selection – ISCORE
Field |
Object |
Notes |
ISCORE |
Value |
|
ISCORE |
Additional Information |
|
First In Family Score |
Answer to Prompt 1 |
|
School Progression Score |
Answer to Prompt 2 |
|
School Locality Score |
Answer to Prompt 3 |
|
Work Experience Score |
Answer to Prompt 5 |
|
Academic Score |
Answer to Prompt 6 |
|
Achieved Score |
Answer to Prompt 7 |
|
Total Academic Score |
Answer to Prompt 8 |
|
Total Application Score |
Answer to Prompt 9 |
|
Supports Scoring and Selection – ISELSC
Field |
Object |
Notes |
ISELSC |
Value |
|
ISELSC |
Additional Information |
|
Academic Score |
Answer to Prompt 1 |
|
Achieved Score |
Answer to Prompt 2 |
|
UKCAT UoE Percentile Score |
Answer to Prompt 3 |
|
UKCAT Actual Score |
Answer to Prompt 4 |
|
Original Application Score |
Answer to Prompt 5 |
|
Adjustment Score |
Answer to Prompt 6 |
|
Total Application Score |
Answer to Prompt 9 |
|