Student Systems: CCAM User Guide

Level 1 (School Board of Studies)
Level 2 (College Board of Studies)
Senatus (If required a course can be sent for Senatus approval)

Staff holding the Level 2 Approval role (College Board of Studies) will have access to the relevant Level 2 Group Intray for their College (UG/PG).

For more information on CCAM roles see the CCAM Access & Roles section of the Online User Guide.

The following example describes the EUCLID process for reviewing a new undergraduate course proposal that has been sent for Level 2 Approval (College) following Level 1 Approval by the School Board of Studies.

Step 1
From your EUCLID homepage select the Curriculum Management link in the sidebar menu.

Step 2
The Curriculum Management homepage is displayed. The menu options available will depend upon the access roles you have in EUCLID.

In the Curriculum Management Group Intrays menu select the UG Course Approval Level 2 link for your College.

Step 3
There is currently one unread Level 2 approval request waiting to be actioned.

Step 4
Click the Level 2 Approval Task to review the course proposal. You are able to review the course now and accept or reject the proposal or alternatively review and return at a later date to record a decision.

Note: It is likely that new course proposals will be considered at College Board of Studies meetings and a decision recorded at the meeting or at a later date.

Step 5
The new course proposal report contains all of the information captured during the proposal task.

Step 6
The approval history of the new course can be viewed. The latest approval status is Level 2 Approval Status: Awaiting Decision.

Scroll down to Uploaded Supporting Documents section of the report at the bottom of the screen.

Step 7
You are able to view the supporting documents by clicking the file name link. The document will open in your default program that supports the document type.

Having reviewed the course proposal report and the uploaded supporting documents, click the

button to record a decision.

Decision	Result
Approve	Confirms Level 2 approval and prompts the user to decide whether or not Senatus approval is required.
Review Report	Return to the previous screen to re-review the course proposal report.
Reject	Rejects the course proposal and prompts the user to add a reason for the rejection. The course proposer is automatically notified of the rejection via Intray message.

Step 9
You will now need to decide whether the course proposal requires Senatus Approval or whether the approval process is now complete.

Decision	Result
Further Approval	Confirms that Senatus approval is required and sends an Intray message to the Level 2 Approval Group Intray to this affect. (Note: there isn’t a separate Senatus Group Intray, the message is sent to the Level 2 Group Intray)
Approval Complete	Approval is complete and no further approval is required. Sends an Intray message to the course proposer notifying them that the course has been approved and can now be created i.e. a course code created.
Change Decision	Return to the previous screen to change the decision.

Select FURTHER APPROVAL: Further Approval is required by the Senate and click the

button.

Step 10
The Level 2 approval task in now complete and an Intray message sent to the Level 2 Group Intray with the Senatus approval task.

Note: there isn’t a separate Senatus Group Intray, the message is sent to the Level 2 Group Intray.

Step 11
In the Curriculum Management Group Intrays menu select the UG Course Approval Level 2 link for your College.

Step 12
The Level 2 approval task is now showing as completed and can be deleted from the Intray.

If further Senatus Approval was requested then a new Intray message with the Senatus Approval task will also appear.

Course Awaiting Level 2 Approval (College Board of Studies)