Create a Course Instance: Teaching LoadIntroduction Staff holding the Input & Amend Course Details role will be required to set-up and maintain course instances. This process includes the allocation of subject codings and providing related information about the part(s) of the University responsible for delivering the teaching on a course. Within EUCLID CCAM this information is collectively referred to as “Teaching Load”. Previously, “Teaching Load” information could not be edited via WISARD. In EUCLID this responsibility has been devolved to the Schools and can be edited and maintained via EUCLID CCAM. Background The University is required to hold subject codings and related information about its teaching provision as a consequence of statutory requirements placed upon it by the Scottish Funding Council and the UK Higher Education Statistics Agency (HESA). The information held is returned to these bodies on an annual basis and used by them to analyse activity in the sector, measure performance and to calculate teaching grant funding. The same data is also used by third parties including in analyses undertaken by other government departments and agencies, those compiling newspaper league tables and in reporting the results of the National Student Survey (NSS). Internally within the University, the “Teaching Load” data provides information about where the costs of teaching fall (i.e. where a course, or part thereof, is taught by staff based in another School or sub-unit). As a consequence of the various uses outlined above, “Teaching Load” data entered can have a wide range of impacts, including financial and reputational consequences. In light of this, it is suggested that, wherever possible, codes already in use and assigned to similar course provision within the School/Subject unit are used. Where there is any doubt, the relevant School Office(s) should be consulted and, if necessary, the issue can be further escalated to the College Office or Governance and Strategic Planning. Key elements For each course within EUCLID CCAM, “Teaching Load” data comprises three elements:
Where a taught programme is collaborative with another institution, and we have information on the University's student record system on all courses (including those at the other institution) taken for the programme, the collaborative nature of the courses should be recorded for Teaching Load. This will help us with our reporting of collaborative programmes. This should be done in the same way as for UoE courses, but using the collaborative institution's SU code for their contribution. If you require a JACS/SU combination to be created, contact studentsystems@ed.ac.uk as normal. Within EUCLID CCAM, links between 1) & 2) above are “hard coded” and cannot be altered by those holding the Input & Amend Course Details role. However, where JACS subjects are taught by more than one Subject Unit, the same JACS code will appear against all the relevant Subject Units. The following example describes the EUCLID process for recording the Teaching Load information for a course instance and should assist in clarifying the relationship between JACS codes and Subject Unit(s).
Step 1 From the Course Summary screen scroll down to Course Instances and select the Instance to be amended using the radio buttons in the left hand column. Click the button to open the Amend Course Instance screen or alternatively click the button to Create a Course Instance.
Step 2 There is currently no teaching load information recorded for this instance, to add the information click the button.
Step 3 There are 2 additional mandatory fields that must be completed; Subject and Percentage.
Step 4 A list of JACS codes is available on the HESA website: http://www.hesa.ac.uk/content/view/1787/281/
Step 5
Begin typing the JACS Code, Subject Code or Name into the dynamic list box and select from the list of matching subjects.
Step 6 Click the button.
Step 7 To make changes to the details select the row in the left hand column and use the , and buttons.
Step 8 Details for a course where the Teaching Load is split across subject areas will be displayed as below: . Step 9
Step 10 Use the , and buttons to edit the course instance. Click the button to make the course instance available and to exit the Course Summary screen. |
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