Course Enrolment validated by DPT rules - Example 1

The following example shows the steps required to enrol a student onto their Optional Courses using the Course Enrolment validated by DPT rules functionality in EUCLID.

Step 1
From the EUCLID Home Page click the Students link in the left hand menu.

Step 2
As a Director of Studies click the List My Students link in the Enrol Students on Courses menu to retrieve a list of the students you are currently Directing/Supervising.

Note: Student Support Officers and Admin Staff should use the List Programmes within my School and Search by UUN links to retrieve students.

Step 3
The Student List Report displays a list of the students you are currently registered as Directing/Supervising grouped by their Programme and Year of Study.

From the Student List Report you are able to:

• View the published Degree Programme Table (DPT)
• Submit Course Enrolments validated by the DPT rules
• Edit Course Enrolments without DPT validation
• View the student’s Timetable
• Launch the Timetab application

To view the published DPT in a new browser tab/window you can click the Programme of Study link (e.g. Arabic and History (MA Hons)).

Step 4
The current sessions DPT will open in a new browser tab/window detailing the Compulsory Courses and Course Options for all four years of the Programme.

In this example the Arabic and History (MA Hons), Year 1, 2010/11 DPT consists of 3 Compulsory Courses and 1 set of Course Options.

Step 5
Having viewed the DPT use the browser tabs at the top of the screen to return to the Student List Report.

Step 6
The Course Enrolment Status column displays the stage each student is at in the enrolment process.

A Course Enrolment Status of Ready for Course Selection indicates that the student has been automatically enrolled onto their Compulsory Courses and that any Optional Course requirements have been generated ready for selections to be made by the DoS/Administrator on behalf of the student.

To begin making DPT validated Optional Course selections click the DPT validated Course Enrolments link for the selected student.

Step 7
The Course Enrolment (validated by DPT rules) screen is displayed showing the Student Details, Compulsory Course enrolments and details of the Optional Course requirements.

As per the DPT the student has automatically been enrolled on to 3 Compulsory Courses. Compulsory Course enrolments require no further action as the student is automatically enrolled and confirmed on them.

In addition to the above Compulsory Courses the DPT contains an Optional Course requirement that the student take exactly 40 credits from a list of First Year UG History Courses.

Click the Select button next to the Optional Course requirement to begin making course selections on behalf of the student.

Step 8
The list of available courses as defined in the DPT is displayed on screen with the following details:

• Course Code
• Occurrence
• SV – Available to All Students
• VV – Available to Visiting Students Only
• SS – Not Available to Visiting Students
  
• Delivery Period
• Sem1 – Semester 1
• Sem2 – Semester 2
• YR – Full Year
  
• SCQF Level
• SCQF Credits
• Course Name
• Links to the Course Catalogue

To view details of a course click the Course Name link.

Step 9
The Course Details are displayed including details of any Entry Requirements (Pre-requisites, Co-requisites and Prohibited Combinations).

Scroll down to the bottom of the Course Details screen and click the Back button to return to the list of available courses.

Step 10
Use the checkboxes in the Select column to make selections.

In this example the following 2 courses have been selected:

• The Greek World 1A: Greece in the Making – 20 credits
• British Society, 1650 – c.1880 (Social History 1.1) – 20 credits

Click the Submit Selections button.

Note: At this point validation is automatically run to check that the selections satisfy the Optional Course requirement (i.e. select exactly 40 credits), that the Course Quota has not been reached (i.e. the course is not full) and that any Pre-requisites for the selected course(s) have been met.

Step 11
The Course Enrolment (validated by DPT rules) screen is updated with the selected course details.

The Selections field in the Student Details table has been updated to show that:

‘You have currently selected 5 Courses with a total of 120 Credits’

As there are no more Optional Courses selections to be made click the Submit Selections button.

Note: At this point validation is automatically run to check that all Optional Course requirements have been satisfied as per the DPT rules and that any Co-requisites or Prohibited Combinations for the selected course(s) have been met.

Step 12
The Confirm Selection screen displays a list of both the Compulsory and Optional Courses.

Before confirming the Optional Course selections it is possible to view a Timetable of Teaching Events for the listed courses.

Click the browser tab at the top of the screen to open the Student List Report.

Step 13
From the Student List Report click the Timetable link for the student.

Step 14
The student’s Timetable is opened in a new browser tab. If this is not automatically displayed click the Timetable View browser tab at the top of the screen.

The Timetable shows the following information for each Compulsory and Optional Course:

• Teaching Events
• Lectures
• Tutorials
• Laboratory’s
• Seminars
  
• First Class Details
• Details of the First Class including day, time and location
  
• Additional Information
• Any additional timetable information

Note: The Timetable facility in EUCLID does NOT automatically highlight clashes and is simply a snap shot of the Teaching Events for each of the selected courses.

Having reviewed the Timetable, scroll to the bottom of the screen and click the Close button.

Step 15
Closing the Timetable should return you to the Confirm Selections screen. If not, use the browser tabs at the top of the screen to open the Course Enrolments – Confirm Course Selections tab.

Click the Confirm Selections button to enrol the student on to their Optional Courses.

Note: Clicking the Confirm Selections button only enrols the student onto their Optional Courses. All Compulsory Course enrolments are automatically confirmed when the student registers on the Programme of Study.

Step 16
The students DPT validated course enrolments have now been confirmed completing the enrolment process for the student.

Click the Close button at the bottom of the Confirmed Courses screen to return to the Student List Report.

Step 17
Click the Refresh button to update the student’s Course Enrolment Status to Course Selections Confirmed.

Note: Any subsequent changes to the student’s enrolments will need to be made using the Edit Course Enrolments link and will therefore not be validated by the DPT rules.

Step 18
Click the students name to view their full record in the Student Hub.

Step 19
The student’s record is opened in a new browser tab. Click the Courses tab to view the student’s current and past course enrolments.

Step 20
The student’s Current Course Enrolments are displayed at the top of the screen. To amend the current course enrolments click the Edit link in the top right corner.

Step 21
The Student List Report is populated with the student’s details. The Edit Course Enrolments link can be used to make amendments to the student’s Confirmed course enrolments