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DLHE Return

DLHE Return Timetable

The timetable of events for the 2011/2 DLHE return is displayed below.

 

Date Activity Actions
March 2012

April Survey begins

Students finishing between 1st August and 31st December 11/12

  
March DLHE questionnaires delivered (email from HESA saying when to expect) Careers Service (Matt Vickers) checks

18th April 2012

 Census date (Contact period 18th April – 27th June) – Online DLHE questionnaire open  
Early April

DLHE mailing letter produced and printed

  • Draft, comparing with HESA’s + last years
  • Checking & signing
  • Copying
Careers Service
End April

Student Telephone Interviewers are recruited

  • Advert on SAGE
  • Pre-selection and interviews
  • Offer/rejection letters
Careers Service (Matt Vickers & Clare MacDonnell)

Early April

Online DLHE survey subscription & configuration (opened 29th March 2012) Careers Service (Matt Vickers)
End April Provide Student Systems Support with DLHE target list email addresses & email content

Identify outwith EUCLID.

Send email list to Student Systems Support

Send email content to Student Systems support – Careers Service
End April Send Career Service email out to DLHE target list via mail merge Student Systems Support email via Outlook using mail merge facility
Early/Mid May

DLHE telephoning

  • Telephoner training
  • Payment forms
  • Telephoner rota
  • Telephoner supervision rota
  • Telephone payment
Careers Service
Early June Preparation of EUCLID DLHE reference table Check table accuracy prior to DLHE process  (inc. System parameters, & reference tables) – Student Systems Support
Early June EUCLID Client keyboard & navigation training Student Systems Support
Early June Send list of Careers Service staff requiring EUCLID Client access to Student Systems support Careers Service
Early June Assign EUCLID Client roles to Careers Service staff Student Systems Support
Early June Delivery of EUCLID Client access to Careers Service Student Systems Support
Late June Identify DLHE target list Run EUCLID Generate Student Employment Destination (GSE) Option 1 – Careers Service
Late June Test EUCLID DLHE target list Check validity of EUCLID DHLE target list (SED) – Careers Service
Late June/Early July EUCLID online DLHE Coding Entry & Business Objects reporting training Student Systems Support
Late June Send list of Career Staff to be assigned the new EUCLID online DLHE Coding Entry role to Student Systems Support Careers Service
Late June Send list of Careers Service staff to be assigned access to the Registry Student Management BOXI Universe Careers Service
Late June Assign EUCLID online role to Careers Service staff Student Systems Support
Late June Assign BOXI access to Careers Service staff Student Systems Support
Late June Check non-responders within DLHE Target list Run BOXI exception report to identify non-responders in DLHE target list – Careers Service 
Late June

DLHE mailing

  • Labels printed
  • Envelope stuffers recruited, trained and supervised
  • Questionnaires mailed out
Careers Service (Claire MacDonnell)
Late June Download DLHE online questionnaire response file from HESA Aardvark Careers Service – performed on a Weekly basis
Late June Upload DLHE web responses file into EUCLID Run EUCLID Generate Student Employment Destination (GSE) Option 3 to upload DLHE questionnaire responses to EUCLID (performed on weekly basis) – Careers Service
Late June (on-going)

DLHE coding preparation

  • Update coding materials, including guidelines, if necessary
  • Put coding dates in diary
  • Check that KB team on track with coding

Coding forms

 

EUCLID online DLHE Coding input

Careers Service (Matt Vickers)

 

 

 

 

 

 

 

Career’s Advisers & Admin team

 

Careers Services Admin team
End June Online DLHE questionnaire closes (25th June 2012)  

August/September

POPDLHE list produced  
September DLHE target list (POPDLHE) is downloaded via Aardvark Careers Service
September DLHE target list (POPDLHE) is uploaded to EUCLID Run EUCLID Generate Student Employment Destination (GSE) Option 2 to – Careers Service
September Check DLHE Target list against POPDLHE file Run exception script comparing EUCLID Target list with HESA POPDHLE file to identify discrepancies – Careers Service
September DLHE questionnaires delivered Careers Service check (Claire MacDonnell & Matt Vickers)
October Envelopes are ordered for DLHE mailing Careers Service Admin team

25th October

 DLHE Control panel opens for January Survey Subscription to DLHE online web questionnaire – Careers Service
Beginning November

DLHE mailing letter produced and printed

  • Draft, comparing with HESA’s + last years
  • Checking & signing
  • Copying
Careers Service
14th November 2012

January Survey begins

Contact period 14th November 2012 – 9th March

  

November 2012

 DLHE Validation kit issued  
Mid November

Identify DLHE target list in EUCLID

 Run EUCLID Generate Student Employment Destination (GSE) Option 1 – Careers Service
Mid November Check DLHE target list Run exception script to  compare the EUCLID DLHE target list with the HESA POPDLHE list (received in previous year) – Careers Service
Mid November Provide Student Systems Support with DLHE target list email addresses & email content

Run DLHE target list BOXI report

Send email list to Student Systems Support

Send email content to Student Systems support – Careers Service
Mid November Send Career Service email out to DLHE target list via mail merge Student Systems Support email via Outlook using mail merge facility
Mid November

DLHE mailing

  • Labels printed
  • Envelope stuffers trained and supervised
  • Questionnaires mailed out
Claire MacDonnell
End of November/Early December

Student Telephone Interviewers are recruited

  • Advert in SAGE
  • Pre-selection and interviews
  • Offer/rejection letters

Careers Service (Matt Vickers - liaise with SAGE/

Claire MacDonnell)
December (and ongoing)

EUCLID online DLHE coding

  • Adviser training/refresher
  • Coding sessions arranged
  • Other coding

Careers Service (Matt Vickers/Advisers code)

 

Claire MacDonnell/Admin team

9th January 2013

 Census date  
January

DLHE telephoning

  • Telephoner training
  • Payment forms
  • Telephoner rota
  • Telephoner supervision rota
  • Telephone payment
Careers Service
January – March

EUCLID DLHE coding ongoing

  • SOC/SIC and text
  • All other codes
  • Checking

All Advisers

Claire MacDonnell/Admin team

Matt Vickers

March 2013

 Data collection opens  
Mid/End March Check EUCLID Student Employment Destination (SED) records Run BOXI report to identify any discrepancies between downloaded DLHE web response records (HQR) and SED records (to be sent to HESA) – Careers Service
Mid/End March Update the EUCLID SED records with EUCLID HESA Questionnaire (HQR) Conversion screen Copy over outstanding changes in EUCLID from HQR to SED records – Careers Service
Mid/End March Validating DLHE response data within EUCLID Run EUCLID SED validation process via HQC screen - Careers Service
Mid/End March Create DLHE return from EUCLID Run EUCLID HESA Destination Processes (HDP) Option 1 to create HESA Destination of Leavers (HDL) records - Careers Service
Mid/End March Extract DLHE return from EUCLID Run EUCLID HESA Destination Processes (HDP) Option 2 to extract the HDL records into an XML file - Careers Service
Mid/End March

Data testing/validation

  • HESA sends validation programme
  • Validation run, reports generated and changes made
  • Re-validate data until passes
Careers Service (Claire MacDonnell, Matt Vickers)
By end March

Complete data sent to HESA

Further validations 		Careers Service (Claire MacDonnell, Matt Vickers)

31st March 2013

DLHE Return deadline 31st March 2013

  

8th April 2013

 Commit date  
Early April Data passed COMMIT stage and sent to HESA

Claire MacDonnell
Early April

Generation of reports

Checking of reports 		Careers Service
Mid April HESA Quality Reports to be responded to using MINERVA system Careers Service
Mid April Final date for re-submission of data (any changed as a result of reports)

Careers Service to suggest changes

Claire MacDonnell to resubmit

8th April – 6th May 2013

 Data quality checking period  

6th May 2013

 Last submission sign off  
Early May Data signed off Matt Vickers/Principal
 
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