Clearance checks can be distributed and tracked via EUCLID, with checks added either automatically or manually to an Applicant’s Record.

When a clearance check is added this will generate a communication to the Applicants In-Tray with details of the action they need to take, and guidance on how to submit the information.

EUCLID has the facility to apply and communicate clearance requirements automatically on application receipt and manually at the offer stage.

Auto generation of ISCORE and ISELSC Clearance Checks will be employed on receipt of all applications from UCAS.

Role 3 Staff are responsible for the creation of Clearance checks against individual applications.

Post Offer Clearance checks are required for applications with a Conditional or Unconditional offer, and should only be generated with or after the offer.

The Clearance checks created with offers are dependant on the course applied for and the applicant.

Once the offer has been updated to the ACD screen, and before the decision is Stored, the User should select ‘Clearance Checks’ from the first drop down menu at the top of the screen then click on ‘Go’.

Clearance check communications are automatically generated by the EUCLID system when they have been stored with an offer.

As with offer communications, the notification of clearance checks are only sent to the Applicant’s In-tray 24 hours after the offer has been acknowledged by UCAS.

EUCLID automatically generates an email alerting the Applicant to access their In-tray.

If the Applicant does not access their In-tray after 5 working days of the email being delivered, then EUCLID generates a letter to be printed and posted by the Admissions Clearance Check Administrator.

The Admission Clearance Check Administrator is responsible for printing EUCLID generated Clearance check letters.

This is completed by accessing the “Print/Reprint Reminder Letters” screen, which can be selected from the Admissions Processes Menu on the EUCLID Portal.

You will then be taken to a selection screen which will default to your own area in the Sender field. You don’t need to complete any other fields.

Click “Retrieve”

You can now see a list of all letters awaiting printing.

You can select particular letters by ticking the check box to the left, or you can process all of the letters.

Select Reminder letter from the Current menu at the bottom of the screen. Click on Current to process only those you have ticked (not All, unless you wish to print all the letters retrieved).

This will display all of the letters you are choosing to print.

Once a Clearance Check has been created for an application it is the responsibility of the Admissions Decision Staff and Admissions Clearance Check Administrator to update the Clearance Check record.

The Admissions Decision Staff can access the Clearance checks applied to an application by selecting ”Clearance Checks” from the drop down menu on ACD and clicking on “Other”.

This will present a list of all of the clearance checks that have been loaded for this applicant.

From here you can update the status from pending to passed or failed, update the date checked, and add any additional information required by clicking on Edit Details to the right of the clearance check.

Click Store to save the changes.