The following Programmes/Students will not be included in the new Awards Processing for Schools:
All Postgraduate Research programmes. These should continue to be processed as currently.
Programmes resulting in an award of Non-graduating. The administration of completing students on these Programmes will remain with Student Records Team. These include:
Visiting Students
Laigh Year Students
Pre-sessional English Programmes
St Georges Veterinary Students
Part-time Unstructured ICL programmes
Students on the above programmes will not receive a notification email when the award is keyed by the Student Records Team(SRT)
Reasons why Students are missing from a Programme listed in the Awards Processing
If a student is not listed within EUCLID when expected this could be because:
Their expected end date is not between the start and end dates appropriate for their Programme
They are registered on an incorrect Programme
In the first instance the record should be checked on the EUCLID Student Lookup tool. If the record looks to be incorrect then contact the Student Records Team.
Exceptions
Please use the following template to communicate your award exemptions to the Student Records Team
Template for awards notifications
Awards for the following Students will need to be processed outside the system by emailing awards to the Student Records Team as currently. When the award is keyed by the Student Records Team, the student will receive an automatic email notification so Schools should make arrangements to communicate results these students before sending to Student Records for keying.
Students exiting with an award for a different programme than that enrolled on e.g. Students on Honours Programme but exiting with an Ordinary Award
Students completing before their expected end date (e.g. Those on Masters exiting with PGDip, part-time unstructured Programmes)
Intercalating Students
Processing Student exceptions
If Student is listed (e.g. Student failing Honours but awarded an Ordinary degree) then Schools should:
Complete Note to Student if No Award field for student with appropriate information
When award is known communicate award to Student
Send award to Student Records Team to be processed manually
If Student is not listed (e.g. Student on Masters but exiting with a Diploma) then Schools should:
Communicate outcome to Student
Send award to Student Records Team to be processed manually